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25

will be required to submit an Academic

Plan of Study, signed by an advisor. At the

conclusion of the financial aid probation

period, the student must either meet the

SAP standards or fulfill the requirements

specified in the SAP Academic Plan of Study.

Financial Aid Census Date

- The financial

aid census date is the first day after the last

day to drop/add classes at 100% refund

and is the date the financial aid office uses

to lock in the enrollment status. Financial

aid census date is the calendar date that

corresponds to 8.99% of the semester.

Unofficial Withdrawals -

Students who

receive all failing or incomplete grades

in a semester are considered to have

unofficially withdrawn from the college and

are immediately placed on Financial Aid

Disqualification. This will be disqualification

without a warning period first. Federal

regulations require that a refund calculation

be done for all students receiving state

and federal funds, unless the institution

can document an official last date of

attendance beyond the 60% point in one

of the student’s classes. The calculation

and return of these funds may result in

the student owing a balance to the college

and/or the U.S. Department of Education.

Pell recipients whose class activity cannot

be verified may have to pay back all or a

portion of their grant.

Successful Completion

- Successfully

completed credit hours include grades of

A, B C, D or S. Credit hours that are not

considered successfully completed include

blank grades, F (Fail), W (Withdrawal),

U (Unsatisfactory) and I (Incomplete).

Unsuccessfully completed hours are included

as attempted hours.

Dropped Courses and Official

Withdrawals

- Classes that a student

drops or withdraws from count toward the

cumulative credits attempted if they are

dropped or withdrawn from on or after the

financial aid census date.

Repeated Courses

- If a student has

successfully passed a course and wishes

to retake the course for a higher grade,

the course can only be included in the

enrollment status once more for financial aid

purposes. Failed courses may be repeated

and counted towards student’s enrollment

status until it is passed. The repeated course

would be counted as attempted credits.

Student Information

Treatment of Non-Standard Credits

Type of Credit

Included in

GPA Calc

Included in

66.67% Calc

Included in Max Time

Frame

Audit

No

No

No

Satisfactory/Unsatisfactory

No

Yes

Yes

Transfer

No

Yes

(excludes ASC courses

and W grades)

Yes

(excludes ASC courses

and W grades)

Pass/Fail

Yes if failed

Yes

Yes

Consortium/Collaborative

Yes

Yes

Yes

Repeated Courses

Yes

(most recent grade)

Yes

(each attempt)

Yes

(each attempt)

Developmental Courses (ASC) No

Yes

Yes