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Code of Conduct Policy

Purpose: To state the values of LRSC (Lake Region State College), describe examples of acceptable/unacceptable behaviors, give direction in identifying and resolving conflicts of interest, give direction in reporting violations, give the consequences of violating the code, and how reports will be investigated.

Scope: this policy applies to all employees or contracted professionals of Lake Region State College.

Related Documents/Policies

Reporting and Investigating Theft and Fraud 15.6
Policy and Procedure Manual Section 400.36 Theft and Fraud
SBHE Policy 308.1 (proposed)
SBHE Policies Section 611 Employee Responsibility and Activities

SBHE 615 Drug Free Workplace
NDUS Procedure 615 Drug-Free Workplace
SBHE Policy 308.1 (proposed)

1. Introduction and Application.

This Code of Conduct is adopted in accordance with SBHE Policy 308.1 and applies to all LRSC employees. Lake Region State College is committed to uphold the highest ethical and professional standards. All LRSC officers and employees must, at all times, comply with all applicable laws and regulations. Activities that achieve results unlawfully or by unethical behavior - including, but not limited to, payments for illegal acts, indirect contributions, rebates, and bribery - are not tolerated and must be reported. All conduct must meet or exceed minimum standards established by law. Officers or employees who have information concerning a possible violation of this Code or are uncertain about application or interpretation of any legal requirement should report the matter to their supervisor or, if the matter involves a supervisor, to the vice president for administrative services, president, vice chancellor for administrative affairs or NDUS legal counsel. Officers or employees to whom such reports are made should consult legal counsel as necessary or appropriate.

2. General Employee Conduct.

LRSC supports an environment that is free of discrimination or harassment. All officers and employees are expected to conduct themselves in a businesslike manner. Unlawful consumption of alcoholic beverages or use of illegal drugs, being at work while under the influence of alcohol or drugs, disruptive behavior, unlawful gambling, unauthorized use of public property or resources and other unauthorized activities that disrupt the efficient and economical administration of LRSC, are prohibited. Violation of applicable laws or policies governing possession and use of alcoholic beverages or drugs, including the Drug Free Workplace Act, SBHE Policy 615 or application system office or institution policies, is cause for dismissal or other discipline.  Likewise, sexual or other harassment (including actions contributing to a hostile work environment) in violation of federal or state law, SBHE Policy 603.1 or applicable system office or policy, is cause for dismissal or other discipline.

3. Conflicts of Interest.

All officers and employees are expected to perform their duties conscientiously, honestly, and in accordance with the best interests of LRSC. Officers and employees must comply with applicable federal and state laws, including policies in Section 611 of the SBHE Policy Manual. Officers and employees may not unlawfully use their position or the knowledge gained as a result of their position for private or personal advantage. All officers and employees are responsible for their own actions. Any individual who has concerns or questions regarding a perceived or potential conflict or regarding application or interpretation of federal or state law or SBHE policy is encouraged to communicate with a supervisor or NDUS legal counsel.

4. Outside Activities and Employment.

All officers and employees share responsibility for good public relations, especially at the community level.  Their readiness to help with charitable, educational, and civic activities brings credit to LRSC and is encouraged.  However, officers and employees must comply with applicable federal and state laws, policies in Section 611 of the SBHE Manual and related system office polices. At all times, employees must avoid outside activities that create an excessive demand upon their time and attention, thus depriving LRSC of their best efforts in fulfilling their job duties or that create a conflict of interest, or an obligation, interest, or distraction, that interferes with the independent exercise of judgment in the best interest of LRSC.

5. Relationships with Clients and Suppliers; Conflicts of Interest.

Officers and employees must comply with applicable federal and state laws and SBHE Policy 611.4 and are responsible for being familiar with applicable laws and policies governing conflicts of interest. They should avoid investing in or acquiring a financial interest for their own accounts in any business organization that has a contractual relationship with LRSC, or that provides goods or services to LRSC, if such investment or interest could influence or create the impression of influencing their decisions in the performance of their duties.

6. Gifts, Entertainment and Favors; Kickbacks and Secret Commissions.

Excluding only de minimus contributions, such as purchase of a meal at reasonable value as part of a conference or other event with no conditions attached to such purchase and as permitted under applicable federal and state laws, officers and employees may not accept entertainment, gifts, or personal favors that could influence, or appear to influence, decisions in favor of any person or organization with whom or with which LRSC has, or is likely to have, business dealings. Similarly, officers and employees may not accept any other preferential treatment under circumstances that because of their position with the NDUS, the preferential treatment may influence or be perceived as influencing their official conduct. Officers and employees may not receive payment or compensation of any kind from any source for NDUS duties and responsibilities, except as authorized under NDUS pay policies. Specifically, the acceptance of “kickbacks” or commissions in any form from vendors, suppliers or others is prohibited and any violation of this prohibition shall be cause for dismissal and result in referral for prosecution under the law.


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